Assistant Finance and Accounting Officer - P2

Deadline to apply: 
20 August 2019
Title: Assistant Finance and Accounting Officer
Domain:Finance
Grade:P1/P2
Position:IEP/PA/095
Organizational Unit: UNESCO - International Institute for Educational Planning (IIEP-UNESCO)
Duty Station:  Paris, France
Type of contract: Project Appointment (PA)
Duration:2 years with possibility of extension subject to availability of funds and satisfactory performance.
Annual salary: USD 37, 012 annual net base salary plus annual variable post adjustment of USD 15, 952
Deadline (midnight, Paris time): 20 August 2019
Applications to be sent to:

afao095@iiep.unesco.org 

UNESCO Core Values:

  • Commitment to the Organization

  • Integrity

  • Respect for Diversity

  • Professionalism

Overview of the functions of the post

The mission of the International Institute for Educational Planning at UNESCO (IIEP- UNESCO) is to strengthen the capacity of UNESCO Member States to plan and manage their education system. Within framework of the 2030 Agenda for Sustainable Development, IIEP contributes to UNESCO specific mandate on Sustainable Development Goal 4 (SDG4) to ensure inclusive and equitable quality education and promote lifelong learning opportunities for all.

Under the overall authority of the Director, the general supervision of the Finance and Administrative Officer – Chief of Section, and the direct supervision of the Finance and Accounting Officer, the incumbent will perform a variety of specialized tasks in finance and accounting, monitoring and reporting, ensuring compliance with relevant Financial Rules and Regulations and standards, and established procedures.

In particular, s/he will: :

  • Assist in the timely closing of the monthly accounts in SAP (Systems, applications and products for data processing) ensuring observation of deadlines, including analysis and clearing of accounts, ensuring compliance with relevant financial rules and regulations, standards and established procedures:

- posting of Journal Vouchers and other accounting adjustments;

- revision of monthly exchange rate revaluations;

- reconciliation and clearing of technical accounts;

- posting for cost recovery from extra-budgetary projects;

- reconciliation and clearing of Intercompany accounts;

- monthly reconciliation of IIEP’s accounts;

- monthly revision of AR (Account Receivables) and AP (Account Payables) outstanding accounts;

- revision of bank reconciliations of the three Business Areas: Paris, Pôle de Dakar and Buenos Aires;

- clearing of general ledger accounts;

- revision of invoicing and revenue recognition;

  • Assist in the analysis, follow up and liquidation of ULOs (unliquidated obligations).
  • Assist in the timely preparation of Quarterly and Yearly Financial Statements, in close collaboration with the other members of the accounting team and liaising with BFM (Bureau of Financial Management) in Headquarters when required. 
  • Assist in the preparation of the annual pre-audit and audit and assist the auditors in their inquiries.
  • Assist in the preparation of the quarterly Dashboards. 
  • Contribute to the financial and budget annual carry forward after the year-end closing of the accounts in SAP.   
  • Contribute to Master Data Management.
  • Assist in payroll checks, simulations and costings (recruitment, separations, annual steps, extra budgetary projects, etc.).  
  • Assist in the follow up of projects milestones, agreements’ conditions and reporting deadlines.
  • Assist in the preparation of financial reports for extra budgetary projects for donors approval as and when required.
  • Assist in the implementation of improvements and any processes/financial tools changes.

Competencies

A successful candidate will be required to demonstrate the following core competencies:

  • Accountability 
  • Communication 
  • Teamwork
  • Innovation
  • Results focus
  • Planning and organizing
  • Knowledge sharing and continuous improvement 

For detailed information please consult the UNESCO Competency Framework.

Required qualifications

Education

  • Advanced university degree (Master’s degree or equivalent) in business administration, public administration, economics and/or accounting.

Work experience

  • Minimum two (2) years of relevant experience in accountancy, financial management and/or administration of which preferably one (1) year acquired at international level.

Skills and competencies

  • Advanced knowledge of international accounting norms such as IPSAS (International Public Sector Accounting Standards), IFRS (International Financial Reporting Standards) or other;
  • Strong analytical and problems solving skills, as well as ability to set priorities;
  • Knowledge of an ERP (Enterprise Resource Planning) systems, such as SAP, Oracle or other;
  • Good organisational skills;
  • Accuracy, discretion and sense of confidentiality;
  • Team and service-oriented, autonomy, emphasis on quality, efficiency and results; 
  • Ability to work effectively under pressure;
  • Ability to synthesize;
  • Ability to take initiative to propose solutions and improvements;
  • Excellent (oral and written) communication skills, including the ability to draft and produce a variety of written material in a clear and concise manner in either English or French.
  • Ability to share information and know-how; ability to clearly and courteously convey budgetary information;
  • Excellent computer skills, including in MS Office (Excel, Word, PowerPoint, Database).

Language

  • Excellent knowledge (written and spoken) of English or French and good knowledge of the other. 

Desirable qualifications

Education

  • Professional Accounting Qualification.

Skills and competencies

  • Knowledge of the United Nations and/or UNESCO financial rules, regulations and procedures.

Languages

  • Knowledge of another UNESCO official language (Arabic, Chinese, Russian) especially Spanish.

Assessment

An assessment exercise may be used in the evaluation of candidates. 

How to apply

To apply, please send together your CV (UNESCO format), your letter of motivation and the compulsory questionnaire to: afao095@iiep.unesco.org 

Please note: Only CVs in the UNESCO format will be considered.

Important: Please indicate « Assistant Finance and Accounting Officer » in the subject line of your email message. The deadline for applications is 20 August 2019 at midnight (Paris time). 

Benefits and entitlements

UNESCO’s salaries are calculated in US dollars. They consist of a basic salary and a post adjustment, which reflects the cost of living in a particular duty station, as well as exchange rates. Other benefits include: 30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance.  More details can be found on the ICSC website.

Please note that UNESCO is a no-smoking Organization.

UNESCO is committed to promote geographical distribution and gender equality within its Secretariat. Therefore, nationals from non- and under-represented Member States are strongly encouraged to apply. Persons with disabilities are equally encouraged to apply. Worldwide mobility is required as staff members have to serve in other duty stations according to UNESCO’s geographical mobility policy.  UNESCO applies a zero tolerance policy against all forms of harassment.  


UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.