Associate Human Resources Officer - P1

Deadline to apply: 
8 November 2019
Title: Associate Human Resources Officer
Domain:Administration
Grade:P-1
Position number:IEP/PA/100
Organizational Unit: UNESCO International Institute for Educational Planning (IIEP-UNESCO)
Duty Location:  Paris, France
Type of contract: Project Appointment 
Length:1 year with possibility of extension subject to availability of funds and satisfactory performance.
Annual salary: USD 37 012 annual net base salary plus  variable annual post adjustment of USD 15 693
Deadline (midnight, Paris time): 8 November 2019
Applications to be sent to:

ahro100@iiep.unesco.org

UNESCO Core Values:

  • Commitment to the Organization

  • Integrity

  • Respect for Diversity

  • Professionalism

Organizational Setting 

As the only specialized organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP) plays a unique role within the United Nations system.  IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing. IIEP also includes the IIEP Pole de Dakar and Buenos Aires Offices.

This position is located in IIEP’s Administration Unit and supports the Institute’s Human Resources (HR) function.

Overview of the functions of the post

The post delivers on results under the overall delegated authority of the Director of IIEP and immediate supervision of IIEP’s Human Resources Officer within the Administration Unit. The Associate Human Resources Officer provides a range of support services throughout the employee life cycle, which include recruitment, on-boarding and off-boarding, performance management, staff development and records management. The incumbent works diligently, meets deadlines, evidences UNESCO core competencies and consistently supports HR functions to meet the evolving needs of IIEP’s workforce in all its locations. The incumbent will work in a collaborative team environment to achieve the following objectives:

1. Support IIEP’s Recruitment and Onboarding Function:

  • Develop and maintain recruitment tools, statistics and dashboards for management reporting.
  • In collaboration with Supervisor, gather Institute staffing needs and prepare recruitment implementation plan.
  • Review draft Terms of Reference (ToR) and Vacancy Announcements (VA) assuring consistency and accuracy.
  • Publish VAs internally and across global recruitment platforms and track candidate applications. 
  • In collaboration with Supervisor, review job applications and submit shortlists to Hiring Managers for approval.
  • In collaboration with Hiring Managers, organize and administer written and competency based interviews in a timely and efficient manner; where necessary, advise applicants on IIEP’s recruitment process.
  • In collaboration with Supervisor and Hiring Managers, prepare interview reports and recommendations for   Management approval.
  • Maintain an accurate schedule of all contract expiry dates and communicate same to Team leaders for extension and termination decisions. 
  • Support departing Staff members in completing off-boarding procedures and ensuring their contractual entitlements on separation are fully met. 

2. Support IIEP Staff Development Function:

  • Support preparation of annual staff development plans by gathering training request, consolidating then and submitting for management approval.
  • Prepare training schedules and logistics for locally hosted face to face training events and coordinate their evaluation.
  • Conduct research on efficient and cost-effective learning products targeting IIEP support staff and which meet their learning needs. 
  • Gather and analyze BTORs by Staff returning from external training events and assess relevance and impact on individuals and the Institute. 

3. Support IIEP’s Performance Management Function:

  • Support Managers, Staff and SC contract holders in completing performance management steps in MyTalent in a timely manner.
  • Generate performance management status reports from MyTalent and assure their accuracy and submit for management reporting.
  • Liaise with UNESCO’s Performance Leadership Unit (PLU) to resolve technical issues related to use of the MyTalent platform.
  • Support Managers by providing guidance on completing probationary and annual performance reviews within laid down time-frames.

4.    HR Records Management:

  • Obtain inputs from HRM and maintain accurate and up to date staffing tables for management reporting. 
  • Create and maintain accurate HR personnel records for new and existing Staff and Service Contract holders assuring their integrity. 
  • Maintain and update IIEP’s digital and physical repositories assuring easy access and retrieval of HR records.
  • Liaise with KM Unit at HQ to understand better records management in UNESCO and implement best practices in IIEP.

5.   Other 

  • Additional activities that may be required to ensure the success of the team’s work.

Competencies

A successful candidate will be required to demonstrate the following core competencies:

  • Accountability 
  • Communication 
  • Teamwork
  • Innovation
  • Results focus
  • Planning and organizing
  • Knowledge sharing and continuous improvement 

For detailed information about UNESCO’s core competencies please follow this link: UNESCO Competency Framework.

Required qualifications

Education

  • Advanced university degree (Master’s degree or equivalent) in the field of Human Resources Management or Business Administration.

Work experience

  • Minimum 2 years of progressively responsible relevant experience in the field of Human Resources Management, of which preferably 1 years acquired at international level.
  • Relevant experience in HR management including thorough knowledge of the employee and recruitment cycles and associated best practices that support an energized and motivated work environment.

Skills and competencies

  • Analytical skills, and ability to identify pertinent HR issues, conduct rigorous research and make substantive recommendations.
  • Tact, discretion, good judgment and influencing skills.
  • Ability to communicate on complex concepts orally and to prepare written material in a clear, concise and meaningful manner. 
  • Proactively organizes and manages tasks delegated by the HR Officer and evidences a high level of client orientation.  
  • Strong IT skills, including knowledge of MS Office Suite, ERPs (such as SAP, Oracle etc.), Learning and Performance Management SAS (Software as a Service) such as Cornerstone and SuccessFactors.

Language

  • Excellent knowledge (written and spoken) of English or French and very good knowledge of the other language.

Desirable qualifications

Work experience

  • Experience with supporting face to face and virtual learning events and use of online learning platforms and tools.

Skills and competencies

  • Thorough Knowledge of the theory and practice of HR management in an international organization.

Languages

  • Knowledge of Spanish.

Assessment

A written assessment exercise followed by a competency-based interview may be used to evaluate qualified candidates.

How to apply

To apply, please send together your CV (UNESCO format), your letter of motivation and the compulsory questionnaire to: ahro100@iiep.unesco.org

Please note: Only CVs in the UNESCO format will be considered.

Important: Please indicate “Associate Human Resources Officer (PA 100), P-1 ADM” in the subject line of your email message. The deadline for applications is 8 November 2019 at midnight (Paris time).

Benefits and entitlements

UNESCO’s salaries are calculated in US dollars. They consist of a basic salary and a post adjustment, which reflects the cost of living in a particular duty station, as well as exchange rates. Other benefits include: 30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance.  More details can be found on the ICSC website.

Please note that UNESCO is a no-smoking Organization.

UNESCO is committed to promoting geographical distribution and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as are nationals from non- and under-represented Member States. Persons with disabilities equally are encouraged to apply. UNESCO applies a zero tolerance policy against all forms of harassment. 


UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.