Associate Project Officer - P1

Deadline to apply: 
19 July 2019
Title:  Associate Project Officer
Domain: Project Management Office
Grade: P-1
Post Number: IEP/PA/094
Organizational Unit:  UNESCO International Institute for Educational Planning (IIEP)
Primary Station:   Paris, France
Type of contract:  Project Appointment (PA)
Annual salary:  USD 37 012 annual net base salary plus annual variable post  adjustment of USD 15 952
Deadline (midnight, Paris time):  19 July 2019
Applications to be sent to:

apo094@iiep.unesco.org

 

UNESCO Core Values:

  • Commitment to the Organization

  • Integrity

  • Respect for Diversity

  • Professionalism

Overview of the functions of the post

The mission of the International Institute for Educational Planning at UNESCO (IIEP- UNESCO) is to strengthen the capacity of UNESCO Member States to plan and manage their education system. Within framework of the 2030 Agenda for Sustainable Development, IIEP contributes to UNESCO specific mandate on Sustainable Development Goal 4 (SDG4) to ensure inclusive and equitable quality education and promote lifelong learning opportunities for all.

IIEP, within UNESCO, is shifting towards a project -based organization, fully compliant with results based management and budgeting, structured financing dialogue, and transparency, in line with the general UN reform, United Nations Development Assistance Framework (UNDAF) guidelines and UNESCO Strategic Transformation. The Project Management Office (PMO) within IIEP contributes to this effort through its direct role to serve programme staff needs to plan and monitor their work, as well as the Director’s Office needs in terms of providing information on human and financial resource allocation to implement the budget, and reporting to IIEP’s  governing board.

This post is located in the PMO and reports to the Deputy Director in IIEP-UNESCO.  The PMO in IIEP-UNESCO defines and maintains standards for programme monitoring and project management within the Institute. It is a source of documentation, guidance and metrics on the practice of project management and execution. It is in charge of the continuous development, implementation and upgrade of information systems at IIEP that support program planning, implementation and reporting and ensure compatibility or inter-operability with UNESCO’s core systems.

The incumbent will work under the overall authority of the Director of IIEP and the direct supervision of the Head of the PMO and within the framework of the Institute’s Medium-Term Strategy. In particular, s/he will: :

1. Support the development and management of IIEP information systems for programme and projects, including contribution to:

  • Exercise technical management of IIEP main Project Portfolio Management Platform (PPM) and associated software solutions;
  • Conduct technical dialogue for integration of IIEP’s PPM with IIEP’s other information systems for operational programme implementation (CRM, Training Management Platform, etc.);
  • Conduct technical dialogue for integration of IIEP’s PPM with UNESCO main SAP system for budget and finance;
  • Conduct technical dialogue for integration of IIEP’s PPM with UNESCO business layer platforms, including the transparency portal of UNESCO;
  • Perform updates and accuracy checks of data in PPM, liaising with data owners in Administration, Budget, HR, Information Services and others;
  • Ensure compliance with basic UN and UNESCO wide standards, functionalities, and categories;
  • Integration between time recording, programme /project management and financial execution;
  • End user support and training;
  • Achieve long-term compatibility with UN wide and UNESCO wide systems and norms.

2. Train and Support Staff in using IIEP’s Project and Portfolio Management and other PMO managed solutions:

  • Develop and disseminate guidelines and online help for end users on PMO managed information systems;
  • Train and coach for end users, as part of IIIEP staff development plan;
  • Provide information system focal points and end user support.

3. Provide Strategic Information on IIEP Programmes for internal and external use, including contribution to:

  • The definition and production of indicators and Dashboard for strategic steering and reporting of IIEP Programmes,
  • The supervision and centralisation of the monitoring of Key Performance Indicators of IIEP’s Medium Term Strategy,
  • The provision of tools to inform decisions for budget and staff time allocation across projects;
  • Obtaining responses to Director’s Office and other teams’ requests for reports and statistics extracted from IIEP Programme Information Systems;
  • The provision of specific statistics and synthesis to feed into the IIEP Governing Board’s annual report programme implementation.

Competencies

The successful candidate will be required to demonstrate the following UNESCO Core  competencies:

  • Accountability 
  • Communication 
  • Teamwork
  • Innovation
  • Results focus
  • Planning and organizing
  • Knowledge sharing and continuous improvement 

For detailed information please consult the UNESCO Competency Framework.

Required qualifications

Education

  • Advanced university degree (Master’s degree or equivalent) in information technology, information systems, computer sciences, data management, business and management, economics, public administration or development.

Work experience

  • Minimum two (2) years of experience in the field of information system or project and programme management, of which preferably one (1) year acquired at international level.

Skills and competencies

  • Good knowledge of information systems solution landscapes, implementation and management;
  • Good IT skills, including knowledge of ERP, PPM or EPM platforms;
  • Good understanding of project based organizations needs
  • Ability to help analyse business needs for a project based organization;
  • Ability to help manage change related to information systems
  • Ability to help design and implement training programmes and workshops; 
  • Ability to work as part of an international team in a multi-cultural environment;
  • Good analytical and problem-solving skills;
  • Ability to adapt to changing circumstances.

Language

  • Good knowledge of English or French and working knowledge of the other language.

Desirable qualifications

Work experience

  • Experience in developing training materials. 

Languages

  • Knowledge of other official UNESCO languages (Arabic, Chinese, Russian, Spanish).

Assessment

An assessment exercise may be used in the evaluation of candidates.

How to apply

To apply, please send together, your CV in (UNESCO format), your letter of motivation  and the compulsory questionnaire to: apo094@iiep.unesco.org

Please note: Only CVs in the UNESCO format will be considered  

Important: Please indicate «Associate Project Officer, P1 PMO » in the subject line of your email message. The deadline for applications is 19 July 2019 at midnight (Paris time). 

Benefits and entitlements

UNESCO’s salaries are calculated in US dollars. They consist of a basic salary and a post adjustment, which reflects the cost of living in a particular duty station, as well as exchange rates. Other benefits include: 30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance.  More details can be found on the ICSC website.

Please note that UNESCO is a no-smoking Organization.

UNESCO is committed to promote geographical distribution and gender equality within its Secretariat. Therefore, nationals from non- and under-represented Member States are strongly encouraged to apply. Persons with disabilities are equally encouraged to apply. Worldwide mobility is required as staff members have to serve in other duty stations according to UNESCO’s geographical mobility policy.  UNESCO applies a zero tolerance policy against all forms of harassment.  


UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.