Associate Project Officer - P2

Deadline to apply: 
15 April 2019
Title:  Associate Project Officer
Domain: Project Management Office
Grade: P-2
Post Number: IEP/PA/093
Organizational Unit:  UNESCO International Institute for Educational Planning (IIEP)
Primary Station:   Paris, France
Recruitment open to: Internal and external 
Type of contract:  Project Appointment (PA)
Lenght:  1 year with possibility of extension subject to availability of funds and satisfactory performance.
Annual salary:  USD 47,322 net annual base salary plus annual variable post  adjustment of USD 21,768
Deadline (midnight, Paris time):  15 April 2019
Applications to be sent to:

apo093@iiep.unesco.org

 

UNESCO Core Values:

  • Commitment to the Organization

  • Integrity

  • Respect for Diversity

  • Professionalism

 

Organizational Setting

The mission of the International Institute for Educational Planning at UNESCO (IIEP- UNESCO) is to strengthen the capacity of UNESCO Member States to plan and manage their education system. Within framework of the 2030 Agenda for Sustainable Development, IIEP contributes to UNESCO specific mandate on SDG4 to ensure inclusive and equitable quality education and promote lifelong learning opportunities for all.

IIEP is shifting towards a project-based organization, fully compliant with results based management and budgeting, structured financing dialogue, and transparency, in line with the general UN reform, UNDAF guidelines and UNESCO Strategic Transformation. The Project Management Office (PMO) within IIEP contributes to this effort through its direct role to serve programme staff needs to plan and monitor their work, as well as the Director’s Office needs in terms of providing information on human and financial resource allocation to implement the budget, and reporting to IIEP’s governing board.

This post is located in the PMO and reports to the Deputy Director in IIEP-UNESCO. The PMO defines and maintains standards for programme monitoring and project management within the Institute. It is a source of documentation, guidance and metrics on the practice of project management and execution. It is in charge of the continuous development, implementation and upgrade of information systems at IIEP that support program planning, implementation and reporting and ensure compatibility or inter-operability with UNESCO’s core systems.

 

Overview of the functions of the post

Under the overall authority of the Director of IIEP and the direct supervision of the Deputy Director, and within the framework of the Institute’s Medium-Term Strategy, the Associate Project Officer in the Project Management Office performs the following duties and responsibilities:

1. Define and maintain standards for programme monitoring and project management

(a) Programme monitoring:

  • Analyze IIEP data and information needs for programme planning, management and reporting, including UN and UNESCO wide requirements.
  • Define strategy to meet these needs within the mandate of the Project Management Office.
  • Define solution landscapes for information systems to implement this strategy and standards at IIEP.
  • Provide standards, guidance and tools for programme monitoring.
  • Define long-term roadmap for IIEP programme planning, management and reporting, in line with UN reform and UNESCO’s long-term strategy.

(b) Programme management:

  • Define guidelines and good practices for project design, incorporating UN and UNESCO wide norms and principles.
  • Provide program staff with tools to better manage the project cycle.
  • Define and design quality control, support and supervision for staff across the project cycle and in their use of IIEP’s project management tools.

2. Develop and support IIEP information systems for program and projects:

  • Exercise direct institutional and technical management of IIEP main Project Portfolio Management Platform (PPM) and associated software solutions.
  • Facilitate technical dialogue for integration of IIEP’s PPM with IIEP’s other information systems for operational programme implementation (CRM, Training Management Platform, etc.).
  • Facilitate technical dialogue for integration of IIEP’s PPM with UNESCO’s main SAP system for budget and finance.
  • Facilitate technical dialogue for integration of IIEP’s PPM with UNESCO business layer platforms, including the transparency portal of UNESCO.
  • Ensure updates and accuracy of master data in PPM, liaising with data owners in Administration, Budget, HR, Information Services and others.
  • Ensure compliance with basic UN and UNESCO wide standards, functionalities, and categories.
  • Ensure integration between time recording, programme /project management and financial execution.
  • Steer the development, implementation and maintenance of those systems.
  • Ensure end user support and training.
  • Ensure long-term compatibility with UN wide and UNESCO wide systems and norms.

3. Train and Support Staff in using IIEP’s Project and Portfolio Management and other PMO managed solutions:

  • Develop and disseminate guidelines and online help for end users on PMO managed information systems.
  • Organize training and coaching for end users, as part of IIIEP staff development plan.
  • Provide systems and build internal staff network for user support.

4. Provide Strategic Information on IIEP Programmes for internal and external use:

  • Define and produce indicators and Dashboard for strategic steering and reporting of IIEP Programmes.
  • Supervise and centralize the monitoring of Key Performance Indicators of IIEP’s Medium Term Strategy.
  • Provide tools to inform decisions for budget and staff time allocation across projects.
  • Respond to Director’s Office and other teams’ demands for reports and statistics extracted from IIEP Programme Information Systems.
  • Provide specific statistics and synthesis to feed into the IIEP Governing Board’s annual report programme implementation.

5. Support and Manage Project Management Office:

  • Develop and execute work plans and budget for the PMO.
  • Handle relation with vendors and consultants for PMO managed software platforms.
  • Support other PMO staff (currently one P1 position).
  • Represent PMO in relevant UN, UNESCO and IIEP-UNESCO events and initiatives.

 

Competencies

The successful candidate will be required to demonstrate the following UNESCO Core  competencies:

  • Accountability 
  • Communication 
  • Teamwork
  • Innovation
  • Results focus
  • Planning and organizing
  • Knowledge sharing and continuous improvement 

For detailed information please consult the UNESCO Competency Framework.


Required qualifications

Education

  • Advanced university degree (Master’s degree or equivalent) in information technology, information systems, computer sciences, data management, business and management, economics, public administration, development. 

Work experience

  • Minimum two (2) years in the field of information system or project and programme management, of which preferably one (1) year acquired at international level.

Skills and competencies

  • Strong knowledge of information systems solution landscapes, implementation and management.
  • Excellent IT skills, including knowledge of ERP, PPM or EPM platforms.
  • Strong understanding of project based organization needs.
  • Ability to analyse business needs for a project based organization.
  • Ability to manage change related to information systems.
  • Ability to design and implement training programmes and workshops. 
  • Ability to work independently and in multicultural teams.
  • Ability to adapt to changing circumstances and to meet tight deadlines.
  • Ability to build and sustain effective partnerships inside and outside of the Organization.
  • Ability to manage budget.
  • Excellent communication skills (oral and written).

Language requirement

  • Excellent knowledge of English or French and good knowledge of the other language.


Desirable qualifications

Work experience

  • Experience in developing training materials. 

Skills and competencies

  • Knowledge of UN norms and standards.

Language 

Knowledge of other official UNESCO languages (Arabic, Chinese, Spanish, Russian).

 

Assessment

A written assessment exercise followed by a competency-based interview will be used to evaluate qualified candidates.

 

How to apply

To apply, please send together, your CV in (UNESCO format), your letter of motivation  and the compulsory questionnaire to: apo093@iiep.unesco.org 

Please note: Only CVs in the UNESCO format will be considered  

Important: Please indicate «Associate Project Officer, P2 PMO » in the subject line of your email message. The deadline for applications is 15 April 2019 at midnight (Paris time). 

 

Benefits and entitlements

For duty station Paris, UNESCO’s salaries are calculated in USD and then paid in Euros at prevailing UN Operational Rates of Exchange. They consist of a net base salary (indicated above and a variable post adjustment sum (indicated above) that reflects the cost of living in a particular duty station, as well as exchange rates. Other benefits include 30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance.  More details about salaries, benefits and allowances be found by following this link

UNESCO is committed to promote geographical distribution and gender equality within its Secretariat. Therefore, nationals from non- and under-represented Member States are strongly encouraged to apply. Persons with disabilities are equally encouraged to apply. Worldwide mobility is required as staff members have to serve in other duty stations according to UNESCO’s geographical mobility policy.  UNESCO applies a zero tolerance policy against all forms of harassment.  


UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.


Please note that UNESCO is a non-smoking Organization.